WYLD Cataloging Technote : Creating and setting up a Single Spine Label Template

1.Click on the Label Designer wizard found under Common Tasks in the Cataloging Toolbar.

A listing of saved templates will appear with the default label highlighted.

2.To create a new template, click the Add Template button.  

A window will appear containing a default template name. Enter a new template name that reflects the kind of label and the owning library. The default Type will be “Bibliographic.”   

3.Click the OK button.  

After creating and renaming the template, select the new template from the list of templates.

4.Click the Modify button.

A blank label template will display as illustrated below.

Important Note:  Label specifications must be entered in the correct order to prevent the generation of error messages.                             

Step #1 

1. Set up Page configurations before adding labels.
2. Enter Measurement Units in either inches or centimeters.
3. Configure Paper Size based on selected labels. (Note: Label presented here is for a letter sized sheet of 1” x 1.5” spine labels.)
4. Measure top and left Margins.  (Note: This measurement should be from the top or left edge of the sheet to where the label begins.)

Note how the label shape, shown above on the left in Label Set Preview, changes as the Margins are modified.   

Step #2 

1. Set up Label Set configurations before adding labels.   (Note: A Label Set may consist of 1 or more labels – (1 label) a single spine label; (2 labels) a spine and pocket label, etc.)
2. Measure width and height and enter the Dimensions of the label set. (Note: This measurement should be the exact size of the entire label set. This includes any external right or bottom margins. **The actual label margins for each label will be set on the label specific Label Tab.)
3. Enter the Number of label sets across and the number of label sets down.
4. Enter the number of Label Sets per Item that will need to be printed (i.e.: If only one spine label per item is needed, enter 1. If two spine labels per item are needed, enter 2.)  

Step #3 

1.Click the Add Label button to add a label to the Label Set Preview window.  (Note: This process should be repeated, as necessary, to set up label sets with more than 1 label. Each label will have its own positions, dimensions, text margins, and font settings.)

Note the placement of small label in Label Set Preview window illustrated above.

Step #4  

1. Enter the Positions of the label in relation to the label set.
2. Measure the width and height of the label and enter the Dimensions.
3. Enter the horizontal and vertical Text Margins.
4. Click on the Font button and select the font name and font size for the text from the drop down menus as illustrated above. An example of the selected font is displayed below the selections.

Note that the position of the label in Label Set Preview changes according to the values entered for the label.  

Note: The Add Label function and the Label Tab settings procedures should be repeated to add additional labels to the label set.  

When a label is added, both a Line and an Element are automatically added as shown below. Additional lines and elements may be added manually to the Label Box by clicking either the Add Line button or the Add Element button.  

To Configure the Elements, select the correct line and choose the desired Type and Value from the drop down menus.  (Note: the Value list will change depending on the Type selected.)  

Note: The label displayed below will contain Call Number information only.

The designated Type will be Call/Copy and the Value will be Call Number.

When the Value is selected, it is automatically placed within the Element brackets.  

Note: Each Line (displayed above in the upper left) may have more than one “line.”

This will be determined by the Maximum Number of Lines box.  (i.e.: For a single call number label, 7 or more “lines” may be needed for the 1 Line/Element; however, for a pocket label only 1 “line” may be necessary for each Line/Element(s) added to the Label Box.)   

Note: when the Maximum Number of Lines box is changed from 1 to 8, the icon in the Label box next to the Line changes from  

to                    

A “green check mark” indicates that all “line(s)” for the Line/Element(s) will definitely appear on the printed label.  

A “yellow arrow” indicates that a “line” may or may not display on the printed label.

A “red X” indicates that “line(s)” or Line/Element(s) will not display on the printed label.

When the Value is equal to the Call Number, the Call Number Configure button will be available. This function allows the configuring of call number breaks as illustrated below.

The Call Number Configure box provides a list of options for prescribing breaks within the call number. Most options also allow for Special Instances.  (i.e.: Instead of breaking after Every Space, break after the “1^st and 3^rd spaces” [1, 3])

The Configure box also has a Test Box to view the results of the selected options. Enter the call number on the left and the results will display on the right with the requested spacing. If the test call number is not spaced correctly, reset the spacing values and re-enter the test call number. This test call number itself is not retained; the spacing is retained.

If all specifications were measured accurately and entered correctly, the picture in the Label Set Preview window should resemble the intended label or label set.  

Click the Save button to retain the label template.  

 Batch printing of labels 

There are three label printing reports in the Schedule New Reports wizard of the Reports Toolbar.  In the Bibliographic tab, look for the reports called: Print Custom Reports, Print LongLabel Reports, and Print Spine Labels.